Last Updated : 27th June 2025

Thank you for choosing to be part of our company i.e. Runo by Rutakshi Technologies Private Limited (“company”, “we”, “us”, or “our”). We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about our policy, or our practices with regards to your personal information, please contact us at Quadrant 1, Cyber Towers, Hitech City, Madhapur, Hyderabad, Telangana, India or send us email to care@runo.ai

When you visit our website www.runo.in or application at Google play store or Apple App Store and use our services, you trust us with your personal information. We take your privacy very seriously. In this privacy notice, we describe our privacy policy. We seek to explain to you in the clearest way possible what information we collect, how we use it and what rights you have in relation to it. We hope you take some time to read through it carefully, as it is important.

PRODUCT AND USAGE

The mobile application or the website platform or software can be used in following manner.

The Product RUNO is available only in the application format and can be accessed through Google “play store” and Apple “App store”. The application requires login and the data is stored on the device of the user as well as our cloud storage hosted on AWS. The application also allows user to save notes and status in the application, with the data being stored in the customer device. The user can use the short messaging service or message through apps like WhatsApp or email for sending any communication with the customer. The application uses device storage to read media information such as Call Recordings and Call Logs and this information is sent to our Cloud servers.

The applicant creates a login to start using our service. The service is free for 10 (Ten) days and chargeable thereafter based on the tariff shown at the time of payment.

This privacy policy applies to all information collected through our website or mobile application (such as www.runo.in, Android or IOS Application) ("Apps"), and/or any related services, sales, marketing or events (we refer to them collectively in this privacy policy as the "Sites").

Please read this privacy policy carefully as it will help you make informed decisions about sharing your personal information with us.

TABLE OF CONTENTS

• WHAT INFORMATION DO WE COLLECT?
• HOW DO WE USE YOUR INFORMATION?
• WILL YOUR INFORMATION BE SHARED WITH ANYONE?
• DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?
• DO WE USE GOOGLE MAPS?
• IS YOUR INFORMATION TRANSFERRED INTERNATIONALLY?
• HOW LONG DO WE KEEP YOUR INFORMATION?
• HOW DO WE KEEP YOUR INFORMATION SAFE?
• DO WE COLLECT INFORMATION FROM MINORS?
• WHO IS OUR DATA PROTECTION OFFICER AND WHAT ARE THEIR RESPONSIBILITIES?
• WHAT ARE YOUR PRIVACY RIGHTS?
• DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?
• DO WE MAKE UPDATES TO THIS POLICY?
• IS YOUR DATA SECURE?
• DATA BREACH POLICY?
• HOW CAN YOU CONTACT US ABOUT THIS POLICY?

1. WHAT INFORMATION DO WE COLLECT?

Personal information you disclose to us

In Short: We collect personal information that you provide to us such as name, address, contact information, passwords and security data and payment information (if applicable) data.

We collect personal information that you voluntarily provide to us when registering at the Sites or Apps, expressing an interest in obtaining information about us or our products and services, when participating in activities on the Sites such as posting messages in our online forums or entering competitions, contests or giveaways or otherwise contacting us.

The personal information that we collect depends on the context of your interactions with us and the Sites, the choices you make and the products and features you use. The personal information we COLLECT can include the following:

• Name and Contact Data: We collect your first and last name, email address, postal address, phone number, and other similar contact data.
• Credentials: We collect passwords and similar security information used for authentication and account access.

As per details on www.runo.in or the application installed

All personal information that you provide to us must be true, complete and accurate, and you must notify us of any changes to such personal information.

Information automatically collected

In Short: Some information – such as IP address and/or browser and device characteristics – is collected automatically when you visit our websites.

We automatically collect certain information when you visit, use or navigate the Sites. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Site and other technical information. This information is primarily needed to maintain the security and operation of our Sites, and for our internal analytics and reporting purposes.

Like many businesses, we also collect information through cookies and similar technologies. You can find out more about this in our Cookie Policy

Information collected through our Apps

In Short: We may collect information regarding your geo-location, mobile device, and push notifications when you use our apps.

If you use our Apps, we may also collect the following information:

• Geo-Location Information: We may request access or permission to and track location-based information from your mobile device...
• Mobile Device Access: We may request access or permission to certain features from your mobile device...
• Mobile Device Data: We may automatically collect device information...
• Push Notifications: We may request to send you push notifications...

Information collected from other Sources

In Short: We may collect limited data from public databases, marketing partners, social media platforms, and other outside sources.

We may obtain information about you from other sources, such as public databases, joint marketing partners, social media platforms (such as Facebook), as well as from other third parties. Examples of the information we receive from other sources include: social media profile information (your name, gender, birthday, email, current city, state and country, user identification numbers for your contacts, profile picture URL and any other information that you choose to make public); marketing leads and search results and links, including paid listings (such as sponsored links).

2. HOW DO WE USE YOUR INFORMATION?

In Short: We process your information for purposes based on legitimate business interests, the fulfilment of our contract with you, compliance with our legal obligations, and/or your consent.

We use personal information collected via our Sites for a variety of business purposes described below. We process your personal information for these purposes in reliance on our legitimate business interests, in order to enter into or perform a contract with you, with your consent, and/or for compliance with our legal obligations. We indicate the specific processing grounds we rely on next to each purpose listed below.

We use the information we collect or receive:

• To send you marketing and promotional communications: We and/or our third party marketing partners may use the personal information you send to us for our marketing purposes, if this is in accordance with your marketing preferences. You can opt-out of our marketing emails at any time (see the "Your Privacy Rights" below).
• To send administrative information to you: We may use your personal information to send you product, service and new feature information and/or information about changes to our terms, conditions, and policies.
• To post testimonials: We post testimonials on our Sites that may contain personal information. Prior to posting a testimonial, we will obtain your consent to use your name and testimonial. If you wish to update, or delete your testimonial, please contact us at care@runo.ai and be sure to include your name, testimonial location, and contact information.
• To display logos: We may display logos of our clients on our website to showcase our portfolio and demonstrate our past work. However, we respect the privacy of our clients and will not disclose any confidential information without prior permission.
• Deliver targeted advertising to you: We may use your information to develop and display content and advertising (and work with third parties who do so) tailored to your interests and/or location and to measure its effectiveness. For more information, see our Cookie Policy.
• Request Feedback: We may use your information to request feedback and to contact you about your use of our Sites.
• To protect our Sites: We may use your information as part of our efforts to keep our Sites safe and secure (for example, for fraud monitoring and prevention).
• To enable user-to-user communications: We may use your information in order to enable user-to-user communications with each user's consent.
• To enforce our terms, conditions and policies.
• To respond to legal requests and prevent harm: If we receive a subpoena or other legal request, we may need to inspect the data we hold to determine how to respond.
• For other Business Purposes: We may use your information for other Business Purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Sites, products, services, marketing and your experience.

3. WILL YOUR INFORMATION BE SHARED WITH ANYONE?

In Short: We only share information with your consent, to comply with laws, to protect your rights, or to fulfil business obligations. We only share and disclose your information in the following situations:

• Compliance with Laws: We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).
• Vital Interests and Legal Rights: We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation in which we are involved.
• Vendors, Consultants and Other Third-Party Service Providers: We may share your data with third party vendors, service providers, contractors or agents who perform services for us or on our behalf and require access to such information to do that work. Examples include: payment processing, data analysis, email delivery, hosting services, customer service and marketing efforts. We may allow selected third parties to use tracking technology on the Sites, which will enable them to collect data about how you interact with the Sites over time. This information may be used to, among other things, analyze and track data, determine the popularity of certain content and better understand online activity. Unless described in this Policy, we do not share, sell, rent or trade any of your information with third parties for their promotional purposes.
• Business Transfers: We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
• Third-Party Advertisers: We may use third-party advertising companies to serve ads when you visit the Sites. These companies may use information about your visits to our Website(s) and other websites that are contained in web cookies and other tracking technologies in order to provide advertisements about goods and services of interest to you.
• Affiliates: We may share your information with our affiliates, in which case we will require those affiliates to honour this privacy policy. Affiliates include our parent company and any subsidiaries, joint venture partners or other companies that we control or that are under common control with us.
• Business Partners: We may share your information with our business partners to offer you certain products, services or promotions.
• With your Consent: We may disclose your personal information for any other purpose with your consent.
• Other Users: When you share personal information (for example, by posting comments, contributions or other content to the Sites) or otherwise interact with public areas of the Site or App, such personal information may be viewed by all users and may be publicly distributed outside the Site and our App in perpetuity. If you interact with other users of our Sites and register through a social network (such as Facebook), your contacts on the social network will see your name, profile photo, and descriptions of your activity. Similarly, other users will be able to view descriptions of your activity, communicate with you within our Sites, and view your profile.
• Offer Wall: Our Apps may display a third-party hosted “offer wall.” Such an offer wall allows third-party advertisers to offer virtual currency, gifts, or other items to users in return for acceptance and completion of an advertisement offer. Such an offer wall may appear in our mobile application and be displayed to you based on certain data, such as your geographic area or demographic information. When you click on an offer wall, you will leave our mobile application. A unique identifier, such as your user ID, will be shared with the offer wall provider in order to prevent fraud and properly credit your account.

4. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

In Short: We may use cookies and other tracking technologies to collect and store your information.

We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information.

Specific information about how we use such technologies and how you can refuse certain cookies is set out in our Cookie Policy.

5. DO WE USE GOOGLE MAPS?

In Short: Yes, we use Google Maps for the purpose of providing better service.

This website or mobile application uses Google Maps APIs. You may find the Google Maps APIs Terms of Service here. To better understand Google’s Privacy Policy, please refer to this link.

By using our Maps API Implementation, you agree to be bound by Google’s Terms of Service. By using our implementation of the Google Maps APIs, you agree to allow us to gain access to information about you including personally identifiable information (such as usernames) and non-personally identifiable information (such as location).

For a full list of what we use information for, please see the previous sections. You agree to allow us to obtain or cache your location. You may revoke your consent at anytime. We use information about location in conjunction with data from other data providers.

6. IS YOUR INFORMATION TRANSFERRED INTERNATIONALLY?

In Short: We may transfer, store, and process your information in countries other than your own.

Our servers are as provided by our vendor Amazon Web Services (AWS) located at Mumbai, India. If you are accessing our Sites from outside of INDIA , please be aware that your information may be transferred to, stored, and processed by us in our facilities and by those third parties with whom we may share your personal information (see "Disclosure of Your Information" above), in India and other countries .

If you are a resident in the European Economic Area, then these countries may not have data protection or other laws as comprehensive as those in your country. We will however take all necessary measures to protect your personal information in accordance with this privacy policy and applicable law.

European Commission's Standard Contractual Clauses Such measures implementing the European Commission's Standard Contractual Clauses for transfers of personal information between our group companies and between us and our third-party providers, which require all such recipients to protect personal information that they process from the EEA in accordance with European data protection laws. We have implemented similar appropriate safeguards with our third party service providers and partners and further details can be provided upon request.

In particular Rutakshi Technologies Private Limited complies with the EU-U.S. Privacy Shield Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Union to the United States and has certified its compliance with it. As such, RUTAKSHI TECHNOLOGIES PVT LTD is committed to subjecting all personal information received from European Union (EU) member countries, in reliance on the Privacy Shield Framework, to the Framework’s applicable Principles. To learn more about the Privacy Shield Framework, visit the U.S. Department of Commerce’s Privacy Shield List.

RUTAKSHI TECHNOLOGIES PVT LTD is responsible for the processing of personal information it receives, under the Privacy Shield Framework, and subsequently transfers to a third party acting as an agent on its behalf.

With respect to personal information received or transferred pursuant to the Privacy Shield Framework, Rutakshi Technologies Pvt Ltd is subject to the regulatory enforcement powers of the U.S. FTC. In certain situations, we may be required to disclose personal information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.

Runo Call CRM's use and transfer of information received from Google APIs to any other app will adhere to Google API Services User Data Policy, including the Limited Use requirements.

7. HOW LONG DO WE KEEP YOUR INFORMATION?

In Short: We keep your information for as long as necessary to fulfil the purposes outlined in this privacy policy unless otherwise required by law.

We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy policy, unless a longer retention period is required or permitted by law (such as tax, accounting or other legal requirements). No purpose in this policy will require us keeping your personal information for longer than 1 year past the termination of your account

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

For users located in the European Union, we scrub all Personally Identifiable Information (PII) within one month of service termination.

8. HOW DO WE KEEP YOUR INFORMATION SAFE?

In Short: We aim to protect your personal information through a system of organizational and technical security measures.

We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, please also remember that we cannot guarantee that the internet itself is 100% secure. Although we will do our best to protect your personal information, transmission of personal information to and from our Sites is at your own risk. You should only access the services within a secure environment.

9. DO WE COLLECT INFORMATION FROM MINORS?

In Short: We do not knowingly collect data from or market to children under 18 years of age.

We do not knowingly solicit data from or market to children under 18 years of age. By using the Sites, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the Site and App. If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we have collected from children under age 18, please contact us at care@runo.ai

Our product is only accessible to employees of client companies who are expected to be over 18. In rare cases involving minors, we collect data only with verified parental consent.

10. WHO IS OUR DATA PROTECTION OFFICER AND WHAT ARE THEIR RESPONSIBILITIES?

In short: We have appointed a Data Protection Officer (DPO) to oversee all data protection activities and ensure legal compliance. You may contact our DPO using the details below:
Name: Vamsi P
Email: vamsi@runo.in
Phone: 94915 58725

DPO Roles and Responsibilities:

• Create, implement, and supervise the organization's privacy policies and processes, ensuring compliance with applicable data protection regulations.
• Ensure compliance with data protection laws and regulations.
• Act as the organization's primary point of contact for personal data processing issues.
• To ensure that the various audits are performed within the required time range.
• Conduct frequent audits to monitor data processing processes, identify risks, and conduct Data Protection Impact Assessments (DPIAs) to evaluate and reduce data protection risks.
• To ensure that the records of processing activities (RoPA) are completed whenever the organization collects and processes personal data.
• To inform and advise the organization and its personnel who process personal data on their obligations under the GDPR or local data protection regulations.
• Educate and train employees on data protection policies and practices, fostering a culture of awareness and compliance within the organization.
• DPO conducts risk assessments related to data processing activities and factors such as the nature, scope, circumstances, and purposes.
• To provide quick responses to individuals whose data is processed (workers, clients, or any other data subject) on any problems concerning the processing of their personal data and the exercise of their rights as outlined in the Regulation.

11. WHAT ARE YOUR PRIVACY RIGHTS?

In Short: In some regions, such as the European Economic Area, you have rights that allow you greater access to and control over your personal information. You may review, change, or terminate your account at any time.

In some regions (like the European Economic Area), you have certain rights under applicable data protection laws. These may include the right (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; and (iv) if applicable, to data portability. In certain circumstances, you may also have the right to object to the processing of your personal information. To make such a request, please use the contact details provided in this policy. We will consider and act upon any request in accordance with applicable data protection laws. If we are relying on your consent to process your personal information, you have the right to withdraw your consent at any time.

Please note however that this will not affect the lawfulness of the processing before its withdrawal.

If you are resident in the European Economic Area and you believe we are unlawfully processing your personal information, you also have the right to complain to your local data protection supervisory authority. You can find their contact details here: https://ec.europa.eu/info/law/law-topic/data-protection_en

12. HOW DO WE MANAGE USER CONSENT?

Obtaining Consent: Our privacy policy details transparently the purposes of data processing, the affirmative actions required for consent, and the granularity of choices, ensuring individuals have clear control over their data.
Modification of Consent: Users can conveniently modify consent preferences through accessible settings, with notifications for changes, and comprehensive documentation maintained for all modifications.
Withdrawal of Consent: Clear instructions on withdrawing consent are provided in our privacy policy, ensuring no negative consequences, and a detailed record-keeping process is outlined for transparency and compliance.

Account Information

You may at any time review or change the information in your account by:

• Logging into your account settings and updating your account
• Contacting us using the contact information provided below

Upon your request to terminate your account, we will deactivate or delete your account and information from our active databases. However, some information may be retained in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our Terms of Use and/or comply with legal requirements.

Cookies and similar technologies: Most Web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our Sites.

13. DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS

In Short: Yes, if you are a resident of California, you are granted specific rights regarding access to your personal information.

California Civil Code Section 1798.83, also known as the “Shine The Light” law, permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request in writing to us using the contact information provided below.

If you are under 18 years of age, reside in California, and have a registered account with the Sites/ Mobile Application, you have the right to request removal of unwanted data that you publicly post on the Sites/ Mobile Application. To request removal of such data, please contact us using the contact information provided below, and include the email address associated with your account and a statement that you reside in California. We will make sure the data is not publicly displayed on the Sites/ Mobile Application, but please be aware that the data may not be completely or comprehensively removed from our systems.

14. DO WE MAKE UPDATES TO THIS POLICY

In Short: Yes, we will update this policy as necessary to stay compliant with relevant laws.

We may update this privacy policy from time to time. The updated version will be indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible. If we make material changes to this privacy policy, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this privacy policy frequently to be informed of how we are protecting your information.

15. IS YOUR DATA SECURE

We agree to abide by and maintain adequate data security measures, consistent with industry standards and technology best practices, to protect your Data from unauthorized disclosure or acquisition by an unauthorized person and is protected by HTTPS SSL and Firewall.

We intend to appraise that the currently application is running on AWS EC2 instances. Your data is stored in MongoDB also on AWS EC2 instances. There is an added layer of data security through this vendor in addition to our own data security layer.

16. Data Breach Policy

Purpose:
The purpose of this Data Breach policy is to establish the goals and the vision for the breach response process.

Scope:
This policy applies to all employees and customers of our organisation who have been onboarded to the platform.

Policy:
As soon as a theft, data breach, or exposure containing Our Organisation’s Sensitive information or protected data is identified, the process of removing all access to that resource will begin.
The CEO/CTO of Our Organization will chair an incident response team to handle the breach or exposure. The team includes:

• IT Infrastructure Team
• Finance Team
• Legal Team
• Human Resources Team
• The affected employee whose data has been breached
• If required, a few additional team members who are related to that data

The CEO/CTO of Our Organisation will be contacted about the theft, breach, or exposure. The IT team will examine the breach or exposure to determine the root cause.
Any Our Organisation employee found in violation of this policy will be subjected to disciplinary action, up to and including termination of employment. Any third-party client/partner organization found in violation will have their contractual work terminated if any are active.

Identify a Personal Data Breach/Suspected Personal Data Breach:
There are several reasons why there can be a breach of personal data. For example:

• Loss or theft of computer hardware or information, on which data is stored or accessible
• Loss or theft of paper files
• Hacking attack
• Inappropriate access controls allowing unauthorized/unnecessary access to data
• Equipment failure
• Human error
• Unforeseen circumstances such as a fire or flood

Reporting an Incident:
It is vital that as soon as a Personal Data Breach is identified or suspected it is immediately reported to the IT Security team. To improve our understanding of the risks to data and address them before breaches occur, we would also encourage individuals to report ‘near misses’ (i.e. situations where a data breach would have occurred but for a miracle or "luck"). Near misses should be reported in the same way as a real breach, with the distinction that it was a near miss made very apparent. The General Data Protection Regulation requires that all relevant breaches are reported to the supervisory authority (the Information security head) without undue delay and within 12hrs, consider specifying exact timelines for incident response and notification to ensure consistency and compliance with regulatory requirements

As much information as is immediately available should be collated and should be completed and emailed to support@runo.ai as soon as possible and within twelve hours of the breach being identified at the very latest. Hierarchy: IT Security → CCO → CTO
The IT Security Analyst, along with their team, will analyse the form, update the Personal Data Breach Log, and determine whether any immediate corrective, containment, or escalation actions are required.

Investigating an Incident:
Depending on the type and severity of the incident, their team will analyse the form, update the Personal Data Breach Log, and determine whether any immediate corrective, containment, or escalation Officer along with his team will assess whether a full investigation into the breach is required. Where required the Data Information Security Officer along with his team will appoint an appropriate investigation team who will complete a full breach report.

Incident Investigation Policy
Procedures for Investigating Personal Data Breaches
Policy Statement
Upon identification of a personal data breach or a near-miss incident, the following procedures must be adhered to ensure a thorough and consistent response:

• The nature of the incident, including the types and quantities of data involved and the identities of affected data subjects, must be determined promptly
• The scale of the breach and the sensitivity of the data involved are to be carefully assessed
• A formal risk assessment shall be conducted to evaluate the potential impact on individuals and the organisation
• Appropriate containment and remedial actions must be identified and implemented to mitigate further risks
• An analysis must be completed to assess ongoing risks and to establish measures that prevent the recurrence of similar incidents
• All actions taken in the investigation process must be documented, and findings shall be reviewed by the IT Security Analyst and their team for further guidance and escalation if required

Reporting Breach to the CTO or Data Subject:
The IT Security Analyst will coordinate breach reporting to the CTO within a time period of becoming aware of a relevant breach. The ITSA will also evaluate whether the breach is ‘likely to result in a high risk to the rights and freedoms’ of the data subject. If this is found to be the case, the occurrence will also be immediately disclosed to the data subjects. Any such report will be coordinated by the CCO and Team. Assistance will be required from other teams, including Marketing, Sales, Customer Support, Tech, Communications and the Print Room should be made available on demand.
A risk to people’s freedoms can include physical, material, or non-material damage such as discrimination, identity theft or fraud, financial loss, and damage to reputation. When assessing the likelihood of the risk to people’s rights and freedoms, Our Organization will consider:

When considering the potential risk to individuals’ rights and freedoms, Our Organisation will assess:

• The specific type of breach that has occurred
• The nature of the data involved and what it may reveal about affected individuals
• The volume of data and the number of people impacted
• The ease with which individuals could be identified from the data
• The possible consequences for those affected, taking into account both the sensitivity of the data and the nature of Our Organisation’s activities

Escalation:
The Personal Data Breach Log will be reviewed regularly by the CEO/CTO, who will determine whether any updates to Policy and Procedures are required, and coordinate any training and communications messages from the lessons learned. They may escalate a breach to the Board of Directors if required.

Timescales for Notification to the Supervisory Authority:

• Where a notifiable breach has occurred, Our Organization will notify the CTO without undue delay and at the latest within a time duration of it becoming aware of the breach. If notification is made beyond this timeline, Our Organisation will provide the CTO with reasons for the same.
• If it has not been possible to conduct a full investigation into the breach to give full details to the CTO within the time duration, initial notification of the breach will be made within time duration, giving as much detail as possible, together with reasons for incomplete notification and an estimated timescale for full notification. Following the initial notification, the CTO will receive additional correspondence asking them to supply the remaining information.

Content of Breach Notification to The Supervisory Authority:

• A description of the nature of the personal data breach, including, where possible, the categories and an approximate number of individuals concerned, and the categories and an approximate number of personal data records concerned
• The name and contact information of the IT Security Analyst, who can provide more information
• A description of the personal data breach's likely effects
• An explanation of the steps taken—or those proposed—to handle the personal data breach, including, when necessary, the steps taken to lessen any potential negative repercussions

Timescales for Notification to Affected Individuals:
Where a notifiable breach has occurred, which is deemed to have a high risk to the rights and freedoms of individuals, Our Organisation will notify the affected individuals themselves, i.e. the people whose information was compromised, in addition to the supervisory authority. This notification will be made without undue delay and may, dependent on the circumstances, be made before the supervisory authority is notified.
A situation with high risk can be one in which identity theft is a serious concern right away or in which certain types of data are made public online.

Content of Breach Notification to The Affected Individuals
When a breach is reported, the following details will be given to the impacted parties:

• A description of the nature of the breach.
• The name and contact details of the data protection officer where more information can be obtained.
• The anticipated effects of the personal data breach are described.
• A description of the measures taken, or proposed to be taken, to deal with the personal data breach, including, where appropriate, the measures taken to mitigate any possible adverse effects.

Record of Breaches
Our Organisation records all personal data breaches regardless of whether they are notifiable or not as part of its general accountability requirement under GDPR. It documents the facts about the breach, its consequences, and the corrective measures implemented.

ENFORCEMENT
We expect all employees to comply with this policy and any related policies, standards, processes, procedures, and guidelines. Failure and/or refusal to abide by this policy may be deemed a violation. Compliance with the policies will be a matter of periodic review by the Information Security Officer / Information Security Team. Any employee found to have violated this policy may be subject to disciplinary action, as deemed appropriate by management and Human Resources policies.

Monitoring: The company employs appropriate technology solutions to monitor policy/ procedure compliance.
Self-Assessment: The CEO/CTO are required to conduct self-assessment within their areas of control to verify compliance with this policy/ procedure.

SPECIAL CIRCUMSTANCES AND EXCEPTIONS
All exceptions to this policy/ procedure will require a waiver explicitly approved by one of Our Organisation's CEO/CTO.

• Employee training and awareness: Consider adding a section on employee training and awareness to ensure that employees understand their roles and responsibilities in preventing and responding to data breaches.
• Review and update process: Consider outlining a process for regularly reviewing and updating the policy to ensure it remains effective and compliant with changing regulatory requirements.
• Consider adding a section on data breach prevention, including measures to prevent common types of breaches such as phishing and ransomware attacks.
• Consider providing more details on the incident response team's roles and responsibilities, including specific tasks and timelines for each team member.
• Consider adding a section on communication with stakeholders, including customers, employees, and regulators, to ensure that all parties are informed and updated promptly.

17. HOW CAN YOU CONTACT US ABOUT THIS POLICY

If you have questions or comments about this policy, email us RUTAKSHI TECHNOLOGIES PVT LTD at care@runo.ai or by post to:

RUTAKSHI TECHNOLOGIES PVT LTD
Rajsekhar Patnaik
Quadrant 1, Cyber Towers, Hitech City, Madhapur, Hyderabad, Telangana, India - 500081

If you are a resident in the European Economic Area, the "data controller" of your personal information is RUTAKSHI TECHNOLOGIES PVT LTD. RUTAKSHI TECHNOLOGIES PVT LTD , has appointed Rajsekhar Patnaik to be its representative in the EEA. You can contact them directly regarding the processing of your information by COMPANY, by email at care@runo.ai or by post to:

RUTAKSHI TECHNOLOGIES PVT LTD
Rajsekhar Patnaik
Quadrant 1, Cyber Towers, Hitech City, Madhapur, Hyderabad, Telangana, India - 500081

WHAT HAPPENS IF OUR EMPLOYEES DO NOT FOLLOW THIS POLICY?

We expect all employees to comply with this policy and any related policies, standards, processes, procedures, and guidelines. Failure and/or refusal to abide by this policy may be deemed a violation. Compliance with the policies will be a matter of periodic review by the Information security officer / Information Security Team. Any employee found to have violated this policy may be subject to disciplinary action, as deemed appropriate by management and Human Resources policies.
Monitoring: The company employs appropriate technology solutions to monitor policy/ procedure compliance.
Self-Assessment: The CEO/CTO are required to conduct self-assessment within their areas of control to verify compliance with this policy/ procedure.

ARE THERE ANY EXCEPTIONS TO THIS POLICY?

In short: Exceptions are rare and require approval. Any deviation from this Privacy Policy must be formally approved by the CEO or CTO of Runo. No other waivers will be considered valid.

If you have any further questions or comments about us or our policies, email us at care@runo.ai or by post to:

RUTAKSHI TECHNOLOGIES PVT LTD
Rajsekhar Patnaik
Quadrant 1, Cyber Towers, Hitech City, Madhapur, Hyderabad, Telangana, India - 500081